Operations & Office Manager (Part-Time)

• Position: Operations & Office Manager (Part-Time)
• Job Type: Part-time / Project
• Location: Hybrid / Remote
• Compensation: $25-30k Annual
  

The Operations & Office Manager is responsible for overseeing the day-to-day operations of Oye Group’s new office and workshop space, ensuring an efficient, organized, and welcoming environment for staff, artists, and visitors. This role includes managing schedules, maintaining the office space, coordinating with vendors, and providing administrative support for events and workshops.

• Manage daily office operations, including scheduling, space usage, and supplies.
• Receiving packages and mail for purchases Programs, Productions, and Projects require.
• Oversee space maintenance, coordinating with cleaning and maintenance vendors weekly.
• Management of physical storage space with Leadership supervision. Manage inventory list for storage with Leadership supervision.
• Supply keys and fob for new staff. Keeping track of ALL keys and fobs distributed
• Update company calendar and coordinate scheduling for workshops, events, and other space usage needs.
• Serve as the primary point of contact for visitors, artists, and vendors, ensuring a welcoming environment.
• Working with Leadership on regular business activity.
• Conduct interviews and monthly 1:1s with Interns. Managing Interns and Youth Employment. Creating manuals/templates for Interns.
• Assigning an intern/youth employment for each department (Education, Leadership, Marketing, Production) Attend intern fairs and events.
• Field all volunteer inquiries and maintain an updated list of volunteers categorized by skill type, etc. Assigning a volunteer for each department (Education, Leadership, Marketing, Production).
• Support administrative needs, including data entry, file management, and general office tasks.
• Assist in logistical planning and on-site support for events and workshops, including setup and teardown.
• Manage coordination and scheduling of general weekly company meetings. Includes creating agendas & virtual meeting links. Note taking in meetings and sending recaps.
• Procurement of program and production materials as needed with approval from leadership
• Assist in the tracking of Program and Production expenses, including receipts & invoices. This includes Bookkeeping meetings for receipts.
• Update email logins as needed with support from the Producing Director.
• Operating within all legal parameters and with high ethical standards
  

• Minimum 2 years experience in office management, administration, or operations.
• Excellent organizational skills with strong attention to detail.
• Ability to multitask and handle scheduling and coordination responsibilities.
• Strong interpersonal and communication skills, both written and verbal.
• Comfortable working in a dynamic, arts-focused environment.
• Ability to plan and coordinate events